Best Productivity Apps for iPhone: 10 Must-Have Apps in 2025

Your iPhone is more than just a phone. In 2025, it is your planner, office, recorder, meeting place, and daily helper. People use their phones for work, study, business, and life planning. The best productivity apps for iPhone can save you hours every week. They help you organise your day, finish your work on time, and feel stress-free.

In this article, you will find 10 top productivity apps that are simple, trusted by millions, and have new features in 2025 to make your life easier.

1. Notion

Image source: notion.com

Why people love it in 2025

Notion is like your digital notebook, planner, and task board in one app. In 2025, Notion introduced AI tools. These help students summarise notes quickly, help writers edit drafts faster, and help teams plan projects without confusion.

Key features (2025)

• AI tools for writing and summarising notes

• Create pages for notes, projects, and lists

• Make calendars and Kanban boards

• Share and work together with friends or teams

• Works with Google Calendar and Slack

Who uses Notion

• Students for class notes and study plans

• Freelancers for content planning

• Small business owners for team tasks

Pro Tip

Use Notion’s new Sync Blocks to update information on all linked pages at once. This saves you editing time.

2. Call Recorder for iPhone

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Sometimes you need to record calls for work, interviews, meetings, or reminders. The Call Recorder for iPhone is easy and safe. In 2025, it remains a top choice with more than 5 million downloads and a 4.6/5 rating on the App Store.

Key features (2025)

• Record calls with one tap

• Works for both incoming and outgoing calls

• High-quality sound recording

• Automatic text transcription from recordings

• Share recordings by email, WhatsApp, or cloud apps

• Saves files to iCloud, Google Drive, and Dropbox

• Follows GDPR and privacy rules

Who uses this app

• Journalists recording interviews

• Business people saving call agreements

• Students recording phone classes or lessons

Pro Tip

Turn on automatic transcription to save time writing call notes later.

3. Todoist

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Why people love it in 2025

Todoist is a simple but powerful task app. In 2025, it added AI tools to plan your day based on your tasks and calendar. Many people say Todoist helps them finish work faster without forgetting anything.

Key features (2025)

• Make task lists easily

• AI suggests daily plans

• Reminders and due dates

• Labels and filters to organise tasks

• Works on iPhone, iPad, and Apple Watch

Who uses Todoist

• Students for homework and projects

• Professionals for work tasks

• Busy parents for daily reminders

Pro Tip

Use the Today view to see only what you need to do today. This keeps your mind clear and focused.

4. Grammarly Keyboard

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Why people love it in 2025

Grammarly Keyboard helps you write without mistakes. In 2025, it added new tone suggestions to make your writing sound friendly, formal, or confident as needed. It is great for emails, social posts, and essays.

Key features (2025)

• Checks grammar and spelling

• Suggests better words

• Shows your writing tone

• Works on all apps as your keyboard

• Premium version checks for plagiarism

Who uses Grammarly Keyboard

• Students writing essays

• Social media managers writing posts

• Professionals writing emails and reports

Pro Tip

Check tone suggestions before sending important messages to sound your best.

5. Evernote

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Why people love it in 2025

Evernote is your all-in-one note app. In 2025, it became faster in searching your notes and reading handwritten scans. It also added Evernote Spaces for sharing notes with teams or classmates.

Key features (2025)

• Write and save notes

• Scan photos or handwritten notes into text

• Clip articles from websites

• Organise notes in folders and with tags

• Share notes with others in Spaces

Who uses Evernote

• Students for study notes

• Professionals for meeting notes

• Writers for ideas and drafts

Pro Tip

Use tags to find your notes faster later.

Read Also: 10 Proven Ways to Stay Safe Online in 2025 (Simple Tips for Everyone)

6. Trello

Image source: pinterest.com

Why people love it in 2025

Trello makes project planning easy. It uses boards and cards that show tasks clearly. In 2025, Trello added AI to help with repeating tasks and made timeline views for better planning.

Key features (2025)

• Boards to organise projects

• Cards for each task

• Timeline view for project plans

• AI suggestions for repeating tasks

• Power-Ups to connect with other apps like Slack and Google Drive

Who uses Trello

• Teams planning projects

• Freelancers planning work

• Students managing group projects

Pro Tip

Use colours and labels on cards to see task types quickly.

7. Microsoft Outlook

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Why people love it in 2025

Outlook is an email app with a smart calendar. In 2025, it added Copilot AI to write emails, summarise long chats, and suggest meeting times. Many workers use it daily to save time.

Key features (2025)

• Email and calendar together

• AI writes quick replies

• Focused inbox shows important emails first

• Connects with Teams and Zoom for meetings

Who uses Outlook

• Office workers

• Freelancers managing many clients

• Anyone who wants email and calendar in one place

Pro Tip

Turn on Focused Inbox to see only your important emails.

8. Google Drive

Image source: pinterest.com

Why people love it in 2025

Google Drive saves your files safely in the cloud. In 2025, it added smart folders that organise your files by topic using AI. It also added end-to-end encryption for private documents.

Key features (2025)

• Store files, photos, and videos

• Share files easily

• Edit Docs, Sheets, and Slides in the app

• Smart folders for automatic organising

• Strong security with encryption

Who uses Google Drive

• Students saving notes and assignments

• Professionals saving work files

• Families storing photos and documents

Pro Tip

Use offline mode to edit files without internet.

9. Forest

Image source: pinterest.com

Why people love it in 2025

Forest helps you focus by growing virtual trees. If you use your phone before time ends, the tree dies. In 2025, Forest added focus music and connects with Apple Health to track your focus habits.

Key features (2025)

• Fun timer to focus

• Grows a forest of your focus time

• Shows focus stats and progress

• Plants real trees with partner groups

Who uses Forest

• Students for study time

• Workers needing deep focus

• Anyone wanting less phone use

Pro Tip

Use focus music with Forest for better concentration.

10. Slack

Image source: pinterest.com

Why people love it in 2025

Slack is the best app for team chats and quick communication. In 2025, Slack added AI summaries for long chats and video huddles with screen sharing.

Key features (2025)

• Group and private chats

• AI makes quick summaries of chats

• Video calls with screen share

• Connects with over 2000 other apps

Who uses Slack

• Companies for team chats

• Freelancers working with clients

• Students working on group projects

Pro Tip

Use Slack reminders to follow up on tasks later.

Conclusion

These best productivity apps for iPhone will help you stay organised, finish your work on time, and feel calm every day in 2025. Whether you are a student, worker, freelancer, or business owner, these apps can make your life simple and easy. Try them today and make your iPhone your best helper this year.

FAQs

1. What is the best productivity app for iPhone in 2025?

There is no one best app. It depends on what you need. Notion, Todoist, and Evernote are good for notes and tasks. Call Recorder for iPhone is good for recording calls.

2. Are these apps free?

Most apps have free versions. But some features need payment. For example, extra storage or special tools.

3. Is it legal to record calls on iPhone?

Yes, but rules are different in each country or state. Always tell the other person before you record a call.

4. Which app is best for students?

Students like Notion for notes, Forest to focus, and Grammarly Keyboard to check writing.

5. Do these apps use a lot of battery?

Most apps do not use much battery. But apps like Google Drive, Slack, and Outlook may use more if they keep running in the background.

6. How can I choose the right app?

Think about what you want:

• For tasks, use Todoist or Trello.

• For notes, use Notion or Evernote.

• For recording calls, use Call Recorder for iPhone.

• For focus, use Forest.
  Try free versions first to see what works for you.